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Veterans Affairs Educational Benefits

https://content-calpoly-edu.s3.amazonaws.com/militaryconnected/1/images/certify%20classes%20%281%29.pngEvery student who is newly activating any type of military educational benefit at Cal Poly should schedule an appointment with us for a benefits overview. If the student is a dependent, parents and students are invited to join in the Zoom conference. It is our goal to support our veterans and their families by answering their questions, addressing their concerns, advocating, and providing resources. 

IMPORTANT! POST 9/11 GI BILL RECIPIENTS: 

After December 17, 2021, students using Post-9/11 GI Bill® benefits will be required to verify their enrollment at the end of each month. Failure to verify for two consecutive months will impact your Monthly Housing Allowance (MHA) and/or kicker payments. The Department of Veterans Affairs (VA) is encouraging students to sign up for text message verification. After December 17, 2021, all impacted students with a US mobile phone number on file will receive an opt-in text as their next enrollment period approaches. 

DATE WINTER 2022 SPRING 2022
VA CERTIFICATION REQUEST DUE DATE  - CERTIFICATION AFTER THIS DATE WILL REQUIRE THE STUDENT TO PAY FEES & TUITION, REQUESTING REIMBURSEMENT AT A LATER DATE

12/06/2021

03/07/2021 

FEE PAST DUE DATE (IF NOT FINANCIAL AID DEFERRED) 12/06/2021 03/07/2022
CLASS CANCELLATION (FINANCIAL AID DEFERRED ACCOUNTS EXEMPT) 12/16/2021 03/16/2022
FINANCIAL AID DEFERRED FEES PAST DUE 12/28/2021 03/22/2022

        

The way that VA students certify their benefits every quarter at Cal Poly has changed. The new Veterans Benefit module is available in your CP Portal Student Center. Review instructions HERE or for even more information, watch a video on how to use your VA Benefits HERE.
 

VA STUDENTS:

  • any GI Bill
  • CH 35 - Dependents Educational Assistance
  • VR&E
  • Edith Nourse Rogers Scholarship
  • Fry Scholarship

NOT VA - Cal Vet College Fee Waiver & Tuition Assistance

 

 

 

VA FILE NUMBER

  • VA Claim number is related to the parent or spouse under whom they are eligible. 
  • VA FILE NUMBER is the VA File number of the veteran. This is most often the veteran's Social Security Number. The VA File number will be on all award documents sent to the claimant. It is X'd out except for the last four digits and the suffix. 
  • SUFFIX#: The dependent’s file/claim is also identified with a suffix. It indicates your relationship to the qualifying individual. The suffix is either letter or 2-digit number (10 or W, 41 or A, 42 or B, 43 or C, etc.) at the end of the file/claim number.

https://content-calpoly-edu.s3.amazonaws.com/militaryconnected/1/images/Claim-number-example.png


 

 

REPEATING COURSES

When requesting your veteran benefits, please keep in mind we can now certify repeat courses only if: 
  • You received a grade with zero grade points on the first attempt, i.e., grade of F, W, WU, or NC OR 
  • A higher grade is required for degree completion.
 
 

 

 

ROUNDING OUT

After consideration of those discussions and deliberations with OGC, VA determined that eligible GI Bill students can continue to round out in their last term, as long as the students are taking classes that are part of their program of education. The following example illustrates how this applies:

A student enrolled in a program to obtain a BA in Political Science must take two courses in governments (e.g., governments of Europe, Africa, South America, or Asia) as a graduation requirement. The university offers four courses that can meet the requirement. The student took two courses and therefore does not need a third or fourth for graduation. However, if the student wants to round out, VA will support the GI Bill student in taking a third or fourth course because the course is included in the student’s program of education, even though taking the additional course(s) is not a “graduation requirement.”
 

 

 

WHAT DO MY BENEFITS COVER?

 

 

State Tuition

($1914)

Cal Poly Fees

(~$1486) – only fees that are charged to ALL students

Books & Supplies Stipend

($42 per unit up to $1000 per academic year

Monthly Housing Allowance Stipend

(~$2000 for a full-time, in-person. Prorated for short months)

Parking

Tutoring

Books from the bookstore

Monthly Stipend ($1248 for full time)

How is it paid? 

Sent directly to Cal Poly or waived

Sent directly to Cal Poly

Sent to the student

Sent to the student

Sent to Cal Poly

Reimbursement to the student

Sent directly to Cal Poly

Sent to the student

VR&E

x

x

x

x

x

 

x

 

Post 9/11 GI Bill

x

x

x

x

 

x

 

 

Fry Scholarship

x

x

x

x

 

x

 

 

Edith Nourse Rogers STEM

x

x

x

x

 

x

 

 

CH 35 DEA

 

 

 

 

 

 

 

x

Cal Vet Fee Waiver

x

 

 

 

 

 

 

 

Cal Vet Fee Waivers and VA benefit certifications must be submitted in advance of due dates to allow processing time. Waivers and VA Certifications that are submitted late will often require students to pay their student debts and request a refund. 


 

 

ACADEMIC COSTS PER QUARTER

 

 

In – State Students

Out-of-State Students

State Tuition

$1914

$3398

Campus-Based Fees

$1486

$3960

Opportunity Fee

0

$2010

Total

$3400

$9368

*per quarter for full-time, undergraduate students

** Out-of-state students: we base our estimates on 15 units per quarter. Your actual amount will vary depending on the number of units you take.

ALLOWANCE  HOW IS IT PAID?  WHEN IS IT PAID? 
                            POST 9/11 GI BILL:
Military Housing Allowance (MHA) Direct Deposit from the VA to the student's bank account Monthly, after the student completes the prior month of attendance. (Ex: October attendance is paid on November 1st)
Books & Supplies Direct Deposit from the VA to the student's bank account At the beginning of the quarter or within a month of certification
Tuition & Registration Directly to Cal Poly Mid-quarter. The VA is billed after the drop date and after an audit of classes is done to ensure that all certified classes are degree applicable. 
                            VR&E:
Military Housing Allowance (MHA) Direct Deposit from the VA to the student's bank account Monthly, after the student completes the prior month of attendance. (Ex: October attendance is paid on November 1st)
Bookstore - Books Directly to Cal Poly Pre-authorization is submitted into the Tungsten system by the VR&E counselor. Once that is complete, the student can go to the bookstore and pick up their books. 
Tuition & Registration Directly to Cal Poly Mid-quarter. The VA is billed after the drop date and after an audit of classes is done to ensure that all certified classes are degree applicable. 
Parking Directly to Cal Poly Pre-authorization is submitted into the Tungsten system by the VR&E counselor. Once that is complete, we notify Parking at Cal Poly. The student must follow the steps to obtain a parking pass but payment is waived. 
                            CH 35 DEA:
Stipend Direct Deposit from the VA to the student's bank account Monthly, after the student completes the prior month of attendance. (Ex: October attendance is paid on November 1st)

 

MONTHLY HOUSING ALLOWANCE (MHA)

You may be eligible for a monthly housing rate. The Monthly Housing Allowance (MHA) is generally the same as the military Basic Allowance for Housing (BAH) for an E-5 with dependents. This rate is variable and dependent on factors such as the location of your school, your rate of pursuit, and whether you enrolled in the program prior to 1/8/18.

To calculate your housing rate:
     1. Visit the GI Bill Comparison Tool,
     2. Search for California Polytechnic State University 
     3. Refine your search based on attendance, i.e., online classes only, and your benefit, and
     4. “View details”. You are able to adjust the refinements to see how changes can impact your MHA rate.


 

POST 9/11 GI BILL STATEMENT OF BENEFITS

If you were awarded Post-9/11 GI Bill education benefits, your GI Bill Statement of Benefits will show you how much of your benefits you’ve used and how much you have left to use for your education or training. These education benefits can help cover some or all of the costs for school or training. You’ll be able to view this benefit statement only if you were awarded education benefits.

Please sign in to VA.gov to check your GI Bill Benefits

Go to VA.gov to check your GI Bill Benefits and sign in with your DS LogonMy HealtheVet, or ID.me account. HERE

Note: The tool is available Sunday through Friday, 6:00 a.m. to 10:00 p.m. ET, and Saturday 6:00 a.m. to 7:00 p.m. ET.

Am I eligible to use this tool?

You may be eligible to use this tool if you meet all of the requirements listed below.

Both of these must be true. You:

  • Have applied for Post-9/11 GI Bill Benefits, and
  • Received a decision from us on your application

Note: At this time, the GI Bill benefit statement isn't available online to family members and dependents. You'll need to request a new Certificate of Eligibility letter to check your GI Bill benefit status. To request a COE, please call the Education Call Center at 888-442-4551. We’re here Monday through Friday, 8:00 a.m. to 7:00 p.m. ET.

Find out how to apply for Post-9/11 GI Bill benefits

And you must have one of these free accounts:

  • A premium My HealtheVet account, or
  • DS Logon account (used for eBenefits and milConnect), or
  • A verified ID.me account that you can create here on VA.gov

Note: If you use DS Logon, you’ll need to verify your identity online as part of our sign-in process.

What benefits information will I be able to see?

In your Post-9/11 GI Bill Statement of Benefits, you’ll see:

  • If you have any Post-9/11 GI Bill benefits
  • How much money you have left to use for your education or training
  • How much time you have left to use these benefits

What if I’m having trouble seeing my Statement of Benefits?

Your Post-9/11 GI Bill Statement of Benefits might not be available if one of these is true:

  • The name on the account you’re signed in with doesn’t exactly match the name we have in our Post-9/11 GI Bill records.
  • We’re still processing your education benefits application, so we haven’t created a record yet for you. We usually process applications within 30 days. If you applied less than 30 days ago, please check back soon.
  • You haven’t applied yet for Post-9/11 GI Bill education benefits. 
    Apply for education benefits
  • You’re not eligible for Post-9/11 GI Bill benefits.
  • You’re trying to access the tool during its scheduled downtime. This tool is available Sunday through Friday, 6:00 a.m. to 10:00 p.m. ET, and Saturday 6:00 a.m. to 7:00 p.m. ET.

If none of the above situations applies to you, and you think your Statement of Benefits should be here, please call the GI Bill Hotline at 888-442-4551.


 

 

CHANGE YOUR VA DIRECT DEPOSIT INFORMATION 

Change your VA direct deposit information for disability compensation, pension benefits, or education benefits online.

How can I change my VA direct deposit information online?

If you receive disability compensation, pension, or education benefits from VA, you can update your direct deposit information in your VA.gov profile. You’ll need your bank’s routing number and account number to make the updates.

Note: You’ll need to sign in to VA.gov to update your direct deposit information. Once signed in, you’ll have to verify your identity and set up 2-factor authentication only if you haven’t done this already.

Please sign in to change your direct deposit information online

Try signing in with your DS LogonMy HealtheVet, or ID.me account. HERE

If you have questions, please call us at 800-827-1000. We’re here Monday through Friday, 8:00 a.m. to 9:00 p.m. ET. Or go to your nearest VA regional office.

How else can I update my VA payment information?

To update your direct deposit information or the address on your paper checks, you can:

Note: If you don’t have access to the internet or a phone, you can update your direct deposit information with Standard Form 1199a (PDF).

 


 

 

VIEW YOUR VA PAYMENT HISTORY

Find out how to view your VA payment history online.

Please sign in to view your VA payment history

Go to VA.gov to check your GI Bill Benefits and sign in with your DS LogonMy HealtheVet, or ID.me account. HERE

What VA payment information can I view when I sign in?

If you’re a Veteran, you’ll see a history of your past VA payments for:

  • Disability compensation
  • Pension benefits
  • Education benefits

 

VERIFICATION OF ENROLLMENT

Starting in the 2021-2022 school year, all Post-9/11 GI Bill® students who receive Monthly Housing Allowance (MHA) and/or kicker payments are required to verify their enrollment to continue receiving their payments. Read below to learn more about what enrollment verification is and how to do it.

What is enrollment verification?

Enrollment verification is a new requirement for Post-9/11 GI Bill students to verify that they have remained enrolled in the same courses or training every month. Students who receive MHA/kicker payments will have their payments withheld if they fail to verify or report that they are no longer enrolled in their courses or training.

This requirement is only for Post-9/11 GI Bill and does not impact other programs, including Veteran Employment Through Technology Education Courses (VET TEC), Survivors’ and Dependents’ Educational Assistance (DEA), Veterans’ Educational Assistance Program (VEAP), or the Edith Nourse Rogers STEM Scholarship.

If you are a Montgomery GI Bill® (MGIB) student, this new requirement does not represent a change for you, as MGIB students are already required to verify enrollment.

When does enrollment verification start?

Currently, the monthly verification requirement is only being applied to Post-9/11 GI Bill students who receive MHA/kicker payments. It will become effective in phases:

     Students that attend a Non-College Degree (NCD) facility, with terms starting on or after August 1, 2021.

     Students that attend an Institution of Higher Learning (IHL) facility will be effective at a future date. Cal Poly is an IHL. We expect this process to begin in December 2021. 

How do I verify enrollment?

You can verify enrollment using the following methods:

Via Text Message
     o You can use text messages as a simple, quick option for verifying monthly enrollment. To opt into text message verification, please contact the Education Call Center (ECC) at 1-888-GIBILL-1 (1-888-442-4551) to ensure VA has your mobile phone number.
     o After opting-in, you can verify your enrollment simply by responding to a text message from VA.
     o Please be assured that enrollment verification via text message is safe and secure. VA will never ask for your personal information, such as social security number or bank account information, via text.
     o VA strongly recommends this method for verifying enrollment. It will be easier and faster than calling the ECC.

Via Education Call Center
     o Contact the ECC at 1-888-GIBILL-1 (1-888-442-4551) and ask a representative to verify enrollment on your behalf. NOTE: ECC wait times may be high due to the number of students verifying enrollment each month.
     o If you opt out of text verification and later change your mind, or need to update your mobile number on file, you can opt in by calling the ECC at 1-888-GIBILL-1 (1-888-442-4551).

What happens if I fail to verify my enrollment?

If you fail to verify enrollment for two consecutive months, your MHA/kicker payments will be placed on hold. You must take steps to verify your enrollment to have the payments released.


Survivors' and Dependent's - (DEA/Chapter35) Increased Educational Benefit

Institutional Training
Training Time Monthly rate
Full time $1,298.00
¾ time $1,026.00
½ time $753.00
less than ½ time and more than ¼ time $753.00 *
¼ time or less $324.50 *

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