Student Veterans and Dependents Club

Local Area Events & Resources

New to Cal Poly?



Every student who is newly activating any type of military educational benefit or who is a military-affiliated student coming to Cal Poly for the first time should schedule a virtual Zoom appointment with the CMCS Coordinator, Kari Leslie for a benefits overview/new student orientation. Schedule an appointment here

If the student is a dependent, parents and students are invited to join in the Zoom conference. It is our goal to support our veterans and their families by answering their questions, addressing their concerns, advocating, and providing resources.

New 2021 Military-Connected Student Checklist

□ Notify us that you’ll be attending Cal Poly here once you have accepted your offer of admission.

□ Schedule a personalized meeting with the CMCS Coordinator to review benefits, discuss timelines, and answer any questions you have hereThe student must attend the appointment. Family members with questions are also invited to join us. (Timeline: March - July).

□ Subscribe (student and parents!) to the CMCS Newsletter here

□ Follow the CMCS on social media - you are invited to participate in all of our events

□ Apply for benefits through the appropriate agency. VA benefits recipients will apply for a Certificate of Eligibility through once they have accepted an offer of admission (Timeframe: early spring). Cal Vet College Fee Waiver recipients apply through their local county veterans service office (Timeframe: early summer). 

 VA Benefits recipients - Watch a video presentation on how to use VA benefits at Cal Poly! Turn in VA benefits Certificate of Eligibility documents to the CMCS through your Cal Poly student portal. Incoming students will have access to the Veterans Benefit Module in their student portal on or after July 1st. You will be able to turn in your COE, but you will not be able to certify your classes until you are scheduled for classes. First-time freshmen will be block scheduled by their advising team and our transfer students will schedule themselves after they attend SLO Days and meet with their advisors.

 VA Benefits recipients - When you have a class schedule, immediately go into your Cal Poly portal and certify (Timeline: August). This is the only way that Student Accounts will know that you intend to use military benefits for the quarter. You will do this every quarter that you want to use your VA benefits. 

□ VA Chapter 35 Dependents Educational Assistance recipients - looking for your VA file number? More info can be found here.

 Cal Vet College Fee Waiver recipients - Watch a video presentation on Cal Vet College Fee Waivers at Cal Poly! Turn in your Cal Vet College Fee Waiver approval letter (not the application) here. Waivers are due 8/15 and must be turned in via the secure form linked above with your EMPLID (Student ID # found in your portal under personal information). Waivers turned in after 8/15 could result in the student being required to pay Fall tuition and request reimbursement. 

□ Veterans/active duty/reservists turn in your DD 214 or a copy of your military ID for Priority Registration hereAlso, Veterans/active duty/reservists must submit all military transcripts to Cal Poly's Office of the Registrar. 

 Out of state students who are using GI Bill benefits, Ch 35 DEA or are eligible for VACA or other exemptions, email a copy of your Certificate of Eligibility/supplementary documentation to Kari Leslie once you have your California address and have changed it in your Cal Poly portal (Timeline: September). 

 Students, parents, and supporters - join our new Facebook group. Cal Poly Military-Connected Students and Supporters

□ Read the latest New Student - July 2021 updates here

□ Charges should appear on your account activity by 8/11/2021. Check out payment due dates for 2021-22 here

Follow us on social media @calpolyveterans


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Parents of incoming students

Cal Poly doesn't send out invoices or billing statements for any kind of fees. Any charges will post in the Student Center or Money Matters area of your student's portal, and it's up to you and your student to keep track of when charges are due and to pay them on time. Nonpayment can result in registration holds, dropped classes, late fees, and more.

So how will you know when it's time to pay something?

First, your student will see current and upcoming charges in their portal (Student Center or Money Matters).

Next, you can keep track of due dates by using a couple of websites.

The first website, found by Googling "Cal Poly When to Pay" is the Student Accounts website. It has a handy chart showing when quarterly registration fees (including tuition) will show up in your student's portal. Bookmark this site:

Next, Housing fees can be found by Googling "Cal Poly Housing Fees" and scrolling down to the chart of fees and due dates, depending on whether you plan to pay housing charges as a lump sum, quarterly, or monthly.

 Last, Dining fees will show up in the student portal under the Money Matters tab.

To keep track of charges, a lot of families have what they call Money Matters Mondays, which means a weekly discussion about current and upcoming account charges.

 If you'll be involved in helping make payment as a parent, it may be useful to have your student set up a parent cashnet account for you. The parent cashnet account needs to be initiated by the student through their portal. Directions on set-up are found here:

Students can also create a "Share My Info" report to help provide more detail to parents or others as needed. Details on setup are found in the user guides on this page:

(This was borrowed from the Cal Poly SLO Mustang Parents Facebook page, written by Traci Holmes Libby)


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