Student Veterans and Dependents Club

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We are so happy to have the opportunity to work with you. We are committed to providing each incoming military-connected student with an individualized review of the resources available to them. We'll be here to answer your question about benefits and all things Cal Poly, along the way. 

IMPORTANT UPDATES:

  • TURN IN PROOF OF BENEFITS (VA CERTIFICATE OF ELIGIBILITY/CAL VET COLLEGE FEE WAIVER BETWEEN JULY 1st AND AUG 15th
  • KARI WILL BE OUT OF THE OFFICE FROM 7/4 TO 7/15 - Upon her return, she will have special drop-in office hours in the Virtual Center July 18 - 22 from 10am - 4pm. No appointment needed. 

 

To apply for military education benefits, students need to have chosen the school they will attend. Once you have accepted, let the CMCS team know you will be attending by filling out this form. Then, make sure that you stay informed by signing up for our newsletter here and following us on social media @calpolyveterans. 

Click here to schedule a virtual appointment with Kari Leslie, the CMCS Lead Coordinator to go through a tailored benefits review, an in-depth discussion about your needs as a student, and an introduction to our resources. This allows us to establish collaborative plans that are personalized to your needs while also working with other campus resources. Students and other interested parties are invited to attend this meeting held in the CMCS Virtual Center. You can access it here

Eligible for a VA benefit? Apply at va.gov. Once approved, they will send you a Certificate of Eligibility (COE) in the mail. Eligible for the Cal Vet College Fee Waiver? Gather the required documents and apply at your county Veteran Service Office

New students will turn in benefit paperwork after their conditional status is dropped. This happens for Fall admits in July. Students with a VA Certificate of Eligibility will upload the COE into their student portal in the Veterans Benefit tab. This is the only document that gets uploaded here. Students with a Cal Vet College Fee Waiver (CVCFW) will upload their approved waiver through the secure form here with their EMPL ID number (found under the Personal Information tab in the Student Portal). 

Proof of eligibility for benefits that pay for state tuition or campus-based fee costs should be submitted to Cal Poly in the correct venue by August 15. Submissions after that date could require students to pay their balance and request a refund after the benefit is applied. 

VA Chapter 35 Dependents Educational Assistance recipients - looking for your VA file number? More info can be found here.

Veterans/active duty/reservists -  turn in your DD 214 or a copy of your military ID for Priority Registration here

Students using VA benefits must request certification of their classes in the Veterans Benefit tab of their student portal immediately after registering for classes. This step is required to notify both Student Accounts and the VA that benefits will be utilized for that quarter. Delaying this step will result in a delay in payments/credits. 

Incoming students will have access to the Veterans Benefit Module in their student portal on or after July 1st. You will be able to turn in your COE, but you will not be able to certify your classes until you are scheduled for classes. First-time freshmen will be block scheduled by their advising team and our transfer students will schedule themselves after they attend SLO Days and meet with their advisors.

Find an explanation of when to pay and what to pay, here

 

Out-of-state students who are using GI Bill benefits, Ch 35 DEA or are eligible for VACA or other exemptions should email a copy of your Certificate of Eligibility/supplementary documentation to Kari Leslie once you have your California address (ex: dorm address) and have changed it in your Cal Poly portal. 

Beginning in 2022/23 the college-based fee (CBF) will increase yearly. These increased fees will only be assessed on newly enrolled students who begin Fall 2022 or after. Subsequent fee increases would be made on a cohort basis. All currently matriculated students would continue to pay current college-based fee rates. Click below to see more information on the cost of attendance. 

Cal Poly doesn't send out invoices or billing statements for any kind of fees. Any charges will post in the Student Center or Money Matters area of your student's portal, and it's up to you and your student to keep track of when charges are due and to pay them on time. Nonpayment can result in registration holds, dropped classes, late fees, and more.

So how will you know when it's time to pay something?

First, your student will see current and upcoming charges in their portal (Student Center or Money Matters).

Next, you can keep track of due dates by using a couple of websites.

The first website, found by Googling "Cal Poly When to Pay" is the Student Accounts website. It has a handy chart showing when quarterly registration fees (including tuition) will show up in your student's portal. 

FALL 2022 IMPORTANT DATES - REGISTRATION-TUITION
Fees Viewable

First Years: 8/15/22 (tentative)
All Others: 7/5/2022

Fee Past Due Date (if not financial aid deferred) 8/26/2022
Class Cancellation (financial aid deferred accounts exempt) 9/6/2022
1st Financial Aid Disbursement

9/12/2022

Financial Aid Deferred Fees Past Due

9/13/2022

1st Direct Deposit Refund for Excess Financial Aid

9/16/2022

1st Day of Class

9/19/2022

Add/Drop Period Ends

9/28/2022

Next, Housing fees can be found by Googling "Cal Poly Housing Fees" and scrolling down to the chart of fees and due dates, depending on whether you plan to pay housing charges as a lump sum, quarterly, or monthly. http://www.housing.calpoly.edu/.../freshman-student...

 Last, Dining fees will show up in the student portal under the Money Matters tab.

To keep track of charges, a lot of families have what they call Money Matters Mondays, which means a weekly discussion about current and upcoming account charges.

 If you'll be involved in helping make payment as a parent, it may be useful to have your student set up a parent cashnet account for you. The parent cashnet account needs to be initiated by the student through their portal. 

Students can also create a "Share My Info" report to help provide more detail to parents or others as needed. 

Student Account guides can be found here: https://afd.calpoly.edu/student-accounts/guides/#Supporters

 

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